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Rules + Regulations

  1. The Club shall be called "The Yorkshire Terrier Club" and it's object shall be to promote the interest of the breed.
  2. The Club shall consist of President, Vice Presidents, Chairman, Vice Chairman, Hon. Secretary, Hon. Treasurer, a Committee of ten and an unlimited number of members.
  3. The management of the Club shall be in the hands of the Officers and Committee of ten members, voted for at the Annual General Meeting, but who will have been fully paid up members of the Club for the past two consecutive years. The President, Chairman, Vice Chairman, Hon. Secretary and Hon. Treasurer shall retire in rotation together with a third of the Committee members every three years, but may offer themselves for re-election. Committee meetings shall be held as often as deemed necessary and five members shall form a quorum for the purpose of transacting business. Any Officer or Committee member missing 75% of the meetings in any one year without just cause will be deemed to have resigned.
    The Committee shall have the power to co-opt members onto the Committee in the event of a position becoming vacant and they will complete the term allotted with voting powers until elected at the next Annual General Meeting. Honorary and Vice Presidents are appointed at the discretion of the members at the Annual General Meeting in an advisory capacity and may attend Committee Meetings in a non-voting position upon payment of the appropriate fee of £15 or treble the Annual membership fee whichever is the greater.
    Honorary Life Membership is awarded by the Club for service to the Club voted at an Annual General Meeting.
  4. Candidates for membership of the Club shall be proposed by one member and seconded by another by completion of the appropriate membership application form and balloted for by the Committee by a show of hands. A member shall be eligible to vote at an Annual General Meeting or Special General Meeting having been joined one full year prior to the date of the meeting.
    Postal votes and proxy votes are not allowed. Voting shall be by secret ballot or as decided by the majority at the Meeting. In the case of joint memberships each partner will have one vote. There will be two independant tellersappointed in a non-voting capacity.
  5. The Annual Membership fee to join the Club shall be agreed by the members at the Annual General Meeting and subsequently approved by The Kennel Club, payable to the Hon. Treasurer on the 1st January each year and must be paid prior to the Annual General Meeting for voting rights, if any member shall fail to pay the annual subscription by 1st March the Committee shall have the power to erase his/her name from the list of members, but if the Committee receive a satisfactory explanation the member may, at the discretion of the Committee and payment of the arrears, be re-admitted to membership.
  6. The property of the Club shall be vested in the Committee and in the event of the Club ceasing to exist a General Meeting shall be called to decide the disposal of any assets and the outcome of the meeting notified to The Kennel Club.
  7. Any member who shall be suspended under Kennel Club Rule 42j(4) and/or any member whose dog(s) is/are disqualified under Kennel Club Rule 42j(8) shall ipso facto cease to be a member of the Club for the duration of the suspension and/or disqualification. If the conduct of any member shall, in the opinion of the Committee of the Club be injurious or likely to be injurious to the character and interest of the Club, the Committee may, at a meeting the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting shall be called for the purpose of passing a resolution to expel him/her.
    Notice of the Special General Meeting shall be sent to the accused member giving particulars of the complaint and advising him/her of the place, date and hour of the meeting that he/she may attend and offer an explanation. If at that meeting a resolution to expel him/her is passed by two thirds majority of the members present and voting, his/her name shall forthwith be erased from the list of members and he/she may, within two calendar months from the date of such a meeting, appeal to The Kennel Club upon and subject to such conditions as The Kennel Club may impose.
  8. The Financial Year of the Club shall be from 1st January to 31st December. The Annual General Meeting shall be held in March, to receive the reports of the Committee and the Balance Sheet, to elect Officers and to discuss any resolution duly placed on the Agenda of which prior notice has been given to the Hon. Secretary. No business shall be transacted at an Annual General Meeting unless notice thereof appears on the Agenda, with the exception of routine matters or those, which in the opinion of the Chairman of the Meeting are urgent. Notice of the Annual General Meeting will be sent to each member in writing at least 28 days prior to the date of such a meeting. Items for inclusion on the Agenda, which will be circulated at the Meeting should be sent to the Hon. Secretary at least 14 days prior to the date of the Meeting. The election of Officers and Committee at the Annual General Meeting shall be either by vote or ballot of those present at the Meeting. A Special General Meeting shall be summoned by the Hon. Secretary if eleven members send a signed requisition stating the subject to be discussed, 28 days notice of a Special General Meeting will be given to members. No business other than the matter on the Agenda can be discussed at a Special General Meeting. The Committee of the Club is also empowered to call a Special General Meeting. The Hon. Secretary must arrange a Special General Meeting within 28 days of the petition date and the members must have 28 days notice of such a meeting. Any resolution passed at either the Annual General Meeting ar at an Extraordinary General Meeting shall be binding on the Committee and can only be altered or rescinded by a subsequent Annual General Meeting or Extraordinary General Meeting, due notice being given. The Rules of the Club shall not be altered except at a General Meeting, the Agenda for which contains specific proposals to amend the Rules. Any alteration to the Rules shall not be brought into force until The Kennel Club has been advised and given it's approval of the alteration.
  9. That a Banking Account shall be opened in the name of the Club into which all revenue of the Club shall be paid and from which withdrawals shall only be made on the signature of any two of the three signatories, Chairman, Hon. Secretary and Hon. Treasurer. The accounts shall be kept by the Treasurer. A qualified accountant or two unqualified individuals with accountancy experience will be appointed at each Annual General Meeting who shall audit the Club's accounts for the ensuing year before the Annual General Meeting. The Treasurer shall have an Audited Balance Sheet available to members upon request 14 days prior to the Annual General Meeting.
  10. Members of the Committee and outlays incurred by them in attending any meeting to which they are called and any member of the Club who may be called upon to undertake any special service on behalf of the Club shall be entitled to receive all reasonable outlays incurred by them in carrying out such services. All such expenses must be approved by the Committee.
  11. That the Club shall hold shows either in connection with or independant of any other exhibition as the Committee shall direct. Members will be invited to nominate Judges on the appropriate forms for the Championship Show, for consideration by the Committee, which will then be put forward at the Annual General Meeting for a final decision. A minimum of three names required for the AGM members vote. In the event of three names not being able to be put forward the Committee must choose names(s) from the Clubs A1 or A2 list. The method of balloting for the Judge will be the nominee with the highest allocation of votes as the outright winner. The reserve Judge will be the person with the second highest vote. If a tie takes place the Chairman will use his/her casting vote. Persons qualified to do so from A1, A2 or A3 lists.
  12. That any member who shall win a Trophy may take possession of the same for the ensuing year. The Trophy or Trophies are to be returned to the Cup Steward at the show named, on the holder receiving fourteen days notice in writing to this effect. If unable to attend a show, the Trophies to be returned to to the Cup Steward per registered post seven days prior to the date of the show.
  13. That in the ring only perfectly clean brushes are used and that black bristle brushes are inadmissable.
  14. The Club will make a list of members and their addresses available for inspection if so requested by members of the Club or by The Kennel Club.
  15. The Officers acknowledge that during the month of January each year Maintenance of Title fee will be forwarded to The Kennel Club by the Secretary for the continuance of registration and that by 31st July each year, other returns, as stipulated in Kennel Club Regulations for the Registrations and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities will be forwarded to The Kennel Club. The Officers also acknowledge their duty to inform The Kennel Club of any changes of Secretary of the Club which may occur during the course of the year.
  16. JUDGES LISTS. The Club shall produce a list of Judges each year which will be in accordance with Kennel Club guidelines. Judges Criteria.
  17. The Kennel Club shall be the final Court of Appeal in all matters of dispute.
  18. The Club shall not join any Federation of Societies or Clubs.
  19. No persons whilst an undischarged bankrupt mat serve on the Committee or hold any other office or appointment within a Kennel Club Registered Society.

Amended April 2004